Month: June 2016

Summer Bar or Bat Mitzvah Planning

How can you use your summer vacation effectively for Bar or Bat Mitzvah planning? Tips and tricks for Mitzvah event planning while the kids are at camp. | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

It’s finally summer, the kids are at camp and all of a sudden you have a ton of time on your hands. What’s a mom or dad to do? Get a ton of Bar or Bat Mitzvah planning items checked off your to do list, of course!

How can you best use your summer vacation for Bar or Bat Mitzvah planning?

Do Your Research

Start compiling lists of different venues, planners, DJs and photographer that you might be interested in. Ask friends (but be careful!), get recommendations on Facebook and search online.

Contact Venues or Vendors

Once you have some great candidates, reach out to them! Email or call around to see what or who are available on your date, get a sense of what types of vendors are available in your budget range and find the venues or vendors that you like. Because most Mitzvahs happen during the school year, July and August are slow for Mitzvah vendors. That means we have more time to chat with you about what you’re thinking and may be quicker to respond to your inquiry.

Pre-Screen

If you want your child to have the final say in selecting a venue or vendors, now is a great time to start to narrow down the choices for them. Too many choices are overwhelming to tweens (and sometimes parents too!), so give them 2-3 options max. Make sure you give them options that you’d be happy with too, so everybody wins.

Get Your Mitzvah Child’s Opinion

Before your child gets back from camp,  set up meetings for after your child gets back from camp. Give them a few days to get back to reality then have them visit venues or meet with vendors.

In Conclusion

Use your summer vacation for Mitzvah planning and by the time school starts, you’ll have checked a ton of things off your to do list! Great job!

I’d love to chat with you this summer to see how Pop Color Events can help you with your child’s Bar or Bat Mitzvah planning! Contact me for a free consultation.

4 ways to get your child involved in their Bar or Bat Mitzvah party planning

How do you create a Bar or Bat Mitzvah party that reflects your child, their interests and that they feel good about? Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

 

A Bar or Bat Mitzvah is such a special time for your child. They’ve worked hard practicing their Torah portion, learning various blessings, writing a D’var Torah… Then it’s time to party and celebrate your child. But how do you create a Bar or Bat Mitzvah party that reflects your child, their interests and that they feel good about?

Ask them

First, ask them how involved they’d like to be in the Bar or Bat Mitzvah party planning and find out what your comfort level is with how involved they can be. Do you want them to help select some or all of the vendors? Do you want them to be involved in conversations about the budget? Or are there details that you personally don’t care about that you can hand over to them?

Planning a large party is another great learning experience for your child, if it’s something that they have an interest in. After 12ish years as their parent, you probably know your child pretty well. Make sure that the level of involvement is realistic given your child’s strengths, commitments and schedule.

Find out which the most important pieces are to them

Once you know how involved they’d like to be in the Bar or Bat Mitzvah party planning, find out which pieces are most important to them. I’ve found that there are always one or two things that the Mitzvah child feels most passionately about–the type of photo booth, the theme, the food, the type of entertainment, the favors… It’s wonderful to allow your tween to take some ownership over that piece, whether it’s helping you research options, suggesting menu ideas, deciding colors or details, or putting together a list of must play songs.

Encourage them to speak up

Let your child know that they can openly share their thoughts with you about their party, but it’s okay for them not to have an opinion on something too. However, as one mom put it, “if you don’t speak up, you lose the right to complain later.” On point advice!

Check in with them frequently

As you’ve probably seen, tween tastes and wants can change quickly. As you attend more Mitzvahs, make it a point to check in with your child afterward to see what they liked and didn’t like and if they changed their mind about something that they’d like to see at their event. There is a caveat here, make sure that you are still encouraging your tween to have elements that are unique to them. At this age, it’s easy to want to do something exactly like friend X, but your child and their friends will have a better time in the end if each party they go to has its own flavor.

In conclusion

Obviously, you have final say (the one who controls the finances usually does!), but the important thing is making your tween feel heard throughout the Bar or Bat Mitzvah party planning process. If the party is about your child, the party should reflect what your child wants as much as possible.

Butting heads with your tween? Sometimes a neutral third party like Pop Color Events can be a lifesaver! Contact us for more information about how we can help!

 

 

Best Facebook Groups for Bar, Bat, B’nai and B’not Mitzvah Planning

Facebook Groups are a great resource to help you plan your Bar, Bat, B'nai or B'not Mitzvah no matter where you live. Here are some of the best. | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

There are a ton of resources out there to help plan your Mitzvah and over the next few weeks, I’ll share some great ones along with tips to help use them. This week we’ll discuss Facebook Groups. I will periodically update as new groups form.

[last update: 5/12/17]

What are Facebook Groups?

Facebook groups are available to anyone with a Facebook account and allow a forum for people with a similar interest to ask questions and share information. The groups below are wonderful collaborations of parents and vendors, who ask and answer questions regarding planning your child’s Bar or Bat Mitzvah. Some of these Facebook groups are geographically specific, but I’ve noticed that there is a ton of transferable information from groups that aren’t in your area though you’ll need to look past some of the local vendor recommendations. You’ll have to request access to join most of these groups, but the moderators are quick to respond and you’ll be a member in no time! Join a few groups and see which you find the most helpful (and feel free to report back to me on this)!

Best Bar, Bat, B’nai and B’not Mitzvah Facebook Groups

Below are some awesome Facebook groups for Mitzvah planning. I’ve included the group’s description straight from Facebook, but please note that in a few instances, I’ve edited the description or added more info for space purposes or clarity. Vendors, please note that many of these groups prohibit advertising your services. Please read the group rules or you may be removed from the group!

Groups Based on Geographic Regions

MD/DC/VA Mitzvah Planning 

Are you planning a Bar/Bat Mitzvah in the MD/DC/VA area? Or have you done one recently and would like to share what you learned? We welcome questions from parents about all aspects of the party planning and ceremony too. We love the suggestions and helpful advice from other parents and professionals too! Please note that this is not a group for soliciting/advertising vendor services. Vendors who post advertisements or send friend requests to members will be removed and banned from the group. Vendors, if you are unsure if your post would be considered an advertisement or parents, if you feel you are being harassed by a vendor, please contact the group Admin.

Bar/Bat Mitzvah Plans… (Nationwide, but most members are in DC, MD & VA)

Do you have a unique or creative idea on how to plan a fun celebration without breaking the bank?! We welcome questions from parents about all aspects of the party planning, and ceremony too. We love the creative suggestions and helpful advice from other parents and professionals too! We ask vendors not to initiate any posts in efforts to solicit business. We also ask vendors to not send friend requests to members, or to otherwise solicit potential customers. This is not a group for advertising professional services. Members and their posts can be removed from the group at the discretion of the administrator(s). Thank you for your interest! 

Boston Area Bar/Bat Mitzvah Planning

Chicago Area Bar/Bat Mitzvah Planning

DC Metro Bar/Bat Mitzvah Planning

Denver Bar/Bat Mitzvah Planning

Houston Bar/Bat Mitzvah Planning

New York City Bar/Bat Mitzvah Planning Group

New Jersey Bar/Bat Mitzvah Planning

Philadelphia Area Bar/Bat Mitzvah Planning

Westchester-Rockland-Fairfield Bar/Bat Mitzvah Planning Group

These groups were created by the Moms behind-the-scenes at Mitzvah Market (in Pop Color Event’s opinion, *the* ultimate resource for your Bar/Bat Mitzvah planning!). We hope to share ideas, advice and vendor recommendations to help you plan a Bar Bat Mitzvah celebration that is special. We welcome questions from parents about any aspects of your party planning and ceremony. We love helpful advice from parents and Mitzvah experts. Members and their posts can be removed from the group at the discretion of the administrator(s). Please do not post more than once every 10 days. Thank you for your interest!

Mainline Mitzvahs (Philadelphia area)

A collaborative community for Mitzvah Parents, Party Planners and Vendors. Planning a Bar or Bat Mitzvah in Philadelphia, the Main Line or another Philly ‘burb? Then let’s share ideas! This is the place to chat about an upcoming event, ask questions, post party pics, and share services, advice and suggestions. Vendors: feel free to share your work and show us what you got! There is just one rule: all posts must be mitzvah-related! Mazel on!

SOUTH FLORIDA BAR MITZVAH and BAT MITZVAH PLANNING GROUP

Planning a Bar or Bat Mitzvah in SOUTH FLORIDA?! Celebrate this spiritual milestone with your new and old friends in this group! What started out as a few “Bar Mitzvah Parents” on a FB page- sharing ideas has exploded to the best place for finding EVERYTHING that you need to make your B. Mitzvah a memorable and exciting time for your family and friends! It is now THE place to start your B’mitzvah planning! At first it was only parents —but vendors have joined and share their services, advice and suggestions. B Mitzvah families chat about their upcoming event…and vendors showcase everything from Venues, Photography, Videography, Catering, Favors, Event Decor, B’mitzvah Planners and Producers, Entertainment, lighting, Invitations, Music-DJ-Band, Custom Cakes and Chocolate, Judaica, Temples, and Officiants. *****The only rule here is that your post mention B’Mitzvah and be Bar/Bat Mitzvah related! Parents ask any questions…there are 100’s of experts to answer! Vendors…show us what you got! And make Mitzvah time a GREAT time! So come and enjoy the mitzvah “hang out”…south Florida style! B’mitzvah LIVE 24-7!

Southern California Bar or Bat Mitzvah party planning Services

Planning a special event for your Son or Daughter. A place where you can connect with party entertainers.

Top Tips for Barmitzvah (& Bat Mitzvah) Mums! (London, UK)

A place where you can advertise your business and ask questions on all things Bar + Bat Mitzvah!

Metro Detroit / Parents of Bar/Bat Mitzvah

I was discussing Bar/Bat mitzvah dates with a number of my friends, and we all concurred that since this community is pretty tight, there may be some benefit in having a FB group, so we can list dates, share ideas and such……We have a pretty good head start, since it is 3-4 years away…..

Charlotte, NC Bar/Bat Mitzvah Networking Group

This group was started as a resource for parents and vendors as a planning networking tool for Bar and Bat Mitzvahs. Parents and Vendors – Welcome to the Charlotte, NC Bar/Bat Mitzvah Networking Group. An open forum to ask questions about your upcoming Mitzvah, find fabulous resources, read informative articles, seek out amazing vendors and more! Feel free to add your friends to this group who are in the midst of planning. This group is comprised of parents across the USA that are planning Mitzvahs, Vendors who are local to Charlotte OR Vendors willing to travel AND Vendors who ship their products across the USA. We hope you find this group valuable during your planning process.

@MitzvahMaestro (Nationwide)

@MitzvahMaestro is more than a group, it’s a fully integrated COMMUNITY! By intertwining families, vendors and service providers, @MitzvahMaestro provides a platform to share tips, advice, best practices and even PICTURES from your Big Day! Follow us on all social media platforms @MitzvahMaestro– not to merely become a member of the group, but to be a part of the Movement!

DIY Bar/Bat Mitzvahs (Nationwide)

This is a place for parents of future Bar & Bat Mitzvahs to come together to share ideas on DIY party planning as well as how to have a Bar/Bat Mitzvah on a smaller budget. Many people are deciding to create their own decorations, video montages, and more in order to save money. Everyone can benefit from seeing other people’s ideas. Not everyone is naturally creative so this is also a group where you can see other people’s ideas and not have to come up with your own. We encourage our members to ask questions as well as offer tips. Everyone supports each other here. Lots of people are opting to do some things themselves so that they can save money. Plus it’s fun! This is NOT a place for vendors, please. We want our members to feel free to share ideas for upcoming Bar/Bat Mitzvahs and not to self-promote their businesses. Please join us if you are planning a Bar or Bat Mitzvah and can benefit from bouncing ideas off of other people.

B’nai Mitzvahs on a Budget (Nationwide)

Bar and Bat Mitzvah Planning and Ideas: Themes, colors, money-saving tips, ETC!

Long Island Bar and Bat Mitzvah Planning

This group was created to help plan your Long Island Bar and Bat Mitzvahs. Let’s share our ideas, advice and vendor recommendations.

Mitzvah Families Long Island

We wanted to create a group that focused on parents planning Mitzvahs. My first daughter is getting ready to plan her 2017 Bat Mitzvah and I started to look around at places. It would be great to have a place on FB that parents can share their thoughts. You would think being that I own an invitation company that I would have 1000’s of ideas, but it would be great to hear from everyone else. I am hoping for this to be a community of Long Islanders sharing info right down what to wear even as a guest what to give as a present to other peoples parties on Long Island. I would prefer for this to not be heavy vendor focused so if you advertise more than once a month I will remove your post (sorry) and if it is not related to Mitzvahs you will be asked to leave the group (sorry again).

Los Angeles Bar & Bat Mitzvahs resources, diy, and recommendations

This group is for Los Angeles Bar and Bat Mitzvah information on vendors, online vendors and diy projects. You may post ISO request and recommendations of vendors you like. Please do not bash people and be kind. We also would love to hear from people who are around the country on vendors they used online.

Bar Mitzvah Entertainment Group

Post Questions, Games, Line Dances, Photos, Videos, anything related to Bar/Bat Mitzvah’s..

Bar/Bat Mitzvah Resources Toronto/Thornhill

A forum where members can share, recommend and give advice on planning Bar/Bat Mitzvahs in the Toronto area. Recommendations and success stories welcomed. Helpful advice needed. Wishing you lots of Simcha!

B’nai Mitzvah Revolution

Join us for a conversation as we aim to re-think b’nai mitzvah so synagogues and their members can focus on what is most important about Jewish living and learning. The B’nai Mitzvah Revolution (BMR) seeks to generate new ideas and modalities of meaningful celebrations of b’nai mitzvah that tie young people and their families more closely to Jewish tradition and the Jewish community. We welcome congregation professionals, parents, lay leaders, and anybody interested in creating meaningful and engaging b’nai mitzvah experiences as part of congregational life. Feel free to invite your friends and colleagues to this group. B’nai Mitzvah Revolution is a joint project of the Union for Reform Judaism’s Campaign for Youth Engagement and Hebrew Union College-Jewish Institute of Religion and its Experiment in Congregational Education (ECE). Please refrain from posting commercial advertisements on the wall.

THE BARMITZVAH AND BATMITZVAH PEOPLE (Nationwide)

Andrea Solomon and Michaela Harding felt that part of the Bar/Batmitzvah workforce, we are constantly being asked for our input as to what makes the perfect event and who are the best possible people for the job. Because of this, we decided to start a group so that suppliers can show what they do and prospective clients can see what is out there. Our aim is to bring people together and allow everyone to post feedback and share their experiences pre/post Bar/Batmitzvah. The group is a closed group so that only group members will see your posts. Please can you kindly keep this group Bar/Barmitzvah related only. Thank you.

Bar / Bat  Mitzvah party ideas themes (New York)

New York planning a bar/bat mitzvah or any simcha..this group is for idea sharing and vendors sharing their information

Just for Vendors (No parents, please!)

Bar/Bat Mitzvah Vendors Forum

****Requests without Mitzvah-related businesses listed will receive an FB message. If you have not been approved to join within 24-48 hours, please check your “other” inbox.

If you are a planner, DJ, MC, photographer, decorator, novelty provider, caterer, venue or … who handles a lot of Mitzvahs, this group is for you! It’s a place to build community, share best practices, collaborate, network, share leads, ask questions, and get to know vendors and suppliers all over the world. New to the industry? Allow seasoned pros to share their wisdom with you. This group values community over competition.

Please join, introduce yourself, your business and where you’re located. We know there’s a fine line between spamming and introducing yourself, so please be mindful of this! This is a spam-free group and posts may be deleted at the discretion of the moderator(s). Repeated spammers will be removed from the group without notice.

Tips to get the most out of Facebook Groups

To get the most out of these groups, participate! I’d recommend once you join to read older posts to get a sense of the group’s vibe. Then go forth and ask questions, answer questions, share your opinions and be nice. And for goodness sakes, follow the group’s rules!

Did I miss your favorite Facebook group? Let me know! Also, while you’re there, feel free to Like Pop Color Events for more great articles and information.

Why do I need to tell vendors that it’s a Bar or Bat Mitzvah?

Have you been told not tell vendors that you're planning a Bar/Bat Mitzvah to save money? You're doing more harm than good. Why? Read on! | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

There’s a common rumor that telling a vendor that you are planning a Bar or Bat Mitzvah or wedding will automatically make them charge you more. That’s simply not true.

Why you need to tell them it’s a Bar or Bat Mitzvah

Letting your vendors know that you’re planning a Bar or Bat Mitzvah gives a variety of information without you sharing anything at all– the party will likely be 4-5 hours, there will be a mix of kids and adults, some of the items that may be on the timeline (hora, kiddush…)… Then from there, each vendor will have questions about your specific event (number of guests, location…). Your vendors want to provide you with the best service possible and to do that, they need to have all of the facts about your event. Armed with all of the information, they’ll be able to make recommendations that they’ve seen work well in past and provide options that will work well for your party.

Why it shouldn’t matter for your price

If you’re getting a service, you understand that it costs money. Any vendor, regardless of the service they provide, needs to be compensated for their time, equipment and experience. The price you pay reflects those factors. If you are hiring a reputable vendor, it shouldn’t be a different price based on the type of event, but rather the difference in service that they are providing.

Yes, there can be a range in price but there is also a wide range in quality and experience. If you wouldn’t expect to pay the same price for a Saturn sedan as you would a Rolls Royce, how can you expect to pay the same price for a brand new DJ/MC with a low budget sound system as a DJ/MC with years of experience and high-quality equipment? Or a photographer just starting out with a single camera vs. a full-time photographer with years of experience, multiple cameras and lenses?

How to make sure you aren’t paying a “Mitzvah premium”

Still not convinced that you aren’t paying a “Mitzvah premium”? Contact at least 3 vendors in that category with a similar level of experience and check the price that they’re quoting you and what is included in that price. The prices should be within a relatively narrow range for a similar type of product. However, make sure you’re comparing apples to apples. For example, do all of the DJ packages include a DJ, MC, 2 dancers and dance floor giveaways? Or does one have an advanced lighting package plus a dance stage? How much experience do all of the DJ/MCs have?

Pop Color Events specializes in Bar and Bat Mitzvahs so we know what things should cost. Contact us for help with budgeting, timelines and more.

5 ways to be an awesome prospective client

Follow these 5 ways to be an awesome prospective client and you'll end up with a great Mitzvah vendor team | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

You’ve probably reached out to a ton of different vendors as you plan your child’s Bar or Bat Mitzvah. Before you sign on the dotted line, you’re considered a “prospect” or a “prospective client” by your potential vendors. At this point in the process, it’s important for you both to make a good impression on each other. After all, you want someone who is going to provide the service that you want for you event and your potential vendor wants a client who will be fun and easy to work with. This early communication sets the stage for your relationship with each vendor, so make sure you follow these 5 ways to be an awesome prospect and you’ll end up with a great vendor team.

1. Know what you want

If both of your expectations are mismatched from the start, no one is going to be happy. Make sure you know what you want the end result to be from each vendor PRIOR to being in contact with them. Certainly this depends on the vendor, but you’ll want to make sure expectations for length of service (how long they will be DJing, running a photobooth, serving dinner…), what is included in the price and when you’ll get the items promised (photos within 2 weeks, a USB drive of all of the photos from the photobooth the night of the event…) are in line.

2. Make sure your styles jive

Many vendors can handle different styles, but some specialize in doing things a certain way. If a DJ company is known for their club-style, don’t reach out them if you know you want something more low key. If a photographer specializes in documentary-style coverage, don’t reach out to them if you know you want a lot of posed photos. Do as much research as you can ahead of time so you don’t waste both of your time. Remember, just because a friend liked a vendor, doesn’t mean they’ll be a great fit for you. Make sure you know what you’re getting!

3. Get back to your vendors in a timely manner

We all know that life can get busy, but your potential vendors want to know if you want to work with them. Rather than “ghosting” away, a solid yes or no answer is appreciated. It’s always so tough to follow up with clients, never to hear back. Vendors understand that not every vendor is a match for every client and it’s helpful for us to have that final closure. You’re not being “mean” or “rude.” In fact, I find it ruder to never reply to follow up communication at all!

4. Be respectful of their process/time

Every vendor has a slightly different way of doing things. Do they require an intake form? Do they only do meetings over the phone or skype? The vendor has experience doing things a certain way for a reason and it’s helpful for you to follow that process. It allows for the most efficient use of everyone’s limited time.

5. Be prompt

Once you decide you want to work with a vendor, get the deposit and contract back to them right away. It’s not a done deal until both of those items are in hand and depending on your vendor’s policies, they could still book another client until they have those items. You’ve gone through all of the research and trouble, so make sure you both close the deal!

Think Pop Color Events might be the right vendor for you? Contact us!

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