Month: February 2018

Bar or Bat Mitzvah Floor Plan

What is a floor plan and who should create it for your child's Bar or Bat Mitzvah party? The right layout makes all the difference for a rockin Mitzvah party | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in MD, DC & VA

What is a floor plan?

A floor plan is a diagram of the layout of your event venue complete with tables, chairs, dance floor, lounge furniture, bars, buffets and anything else that needs to go into the space. It shows you where everything goes–from the number of chairs per table, to table numbers or names, to where the cocktail space will be. Ideally, it shows a scale version of where everything fits best so that there are no surprises on the event day. Note that some, less tech-savvy vendors still draw floor plans by hand, so they’re hoping and praying that everything fits on the event day. I don’t do that!

Bar Mitzvah Bat Mitzvah Floor Plan | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD, & VA

Who should create your floor plan?

A great floor plan is a collaboration between your planner, caterer/venue, and decorator. Each has their own unique needs, so failure to consult with one may result in problems the day of the event. It’s important to ensure that each vendor has space for the exact equipment that they will need onsite.

Don’t forget!

Some common items that can be overlooked when creating a floor plan are: a table for gifts, a small table for wine and challah for the Kiddush, table for your DJ, a table for the photo booth and a table for escort cards. If you don’t have the right number of tables in advance, you won’t have the correct number of table linens on the event day, so be careful! Double check your contracts or with your vendors to ensure that they have the tables/chairs necessary to do their job.

Why is a floor plan so important?

Prior planning prevents problems onsite. A floor plan is the best way to ensure everything has its place onsite, that the event has a good flow and that your guests have the environment for a rockin party. When your vendor teams knows whose stuff goes where and they’ve approved the floor plan ahead of the event, the set up will go smoothly and eveyone will be ready to party for your child’s Bar or Bat Mitzvah.

Pop Color Events can help with scale floor plans. Contact us!

Mitzvah Hotel Welcome Bags

Making hotel welcome bags for out of town guests attending your child's Bar or Bat Mitzvah? | Pop Color Events | Adding a Pop of Color to Bar/Bat Mitzvahs in DC, MD & VA
If you’re hosting a room block for your child’s Bar or Bat Mitzvah, a nice way to welcome your guests is with welcome bags full of goodies. This welcome bag is your out of town guests’ first taste of the weekend and will set the tone for what’s to come. But what should you include?

The Container

First, you need something to put all of the stuff in! Gable boxes, gift bags, custom tote bags, baskets… Find something in the event’s colors scheme and then get going. Items that are made of paper can be customized with stickers (like the one below) or stamps to include the Mitzvah logo.

Bar Mitzvah Welcome Bag Stickers | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzahs in DC, MD & VA | Design by Party Favorites

The Items

The items you choose to go inside the welcome bags should all fit with the thought, how can I best take care of my guests who are out of town? When you are traveling, what do *you* like to have? Typical items include bottles of water, snacks, toiletries, and something local to the area. That something local could be anything from regional favorite foods to maps of local attractions to tourist-type souvenirs. It’s also nice to include some sort of welcome note with an itinerary of the weekend’s events including addresses to any of the locations. Get creative! Is there anything that can be on-brand and fit the weekend’s theme? Things like do not disturb door hangers, coffee tumblers, inflatable sports balls, flashlights… the list is endless!

The logistics

Don’t forget about the logistics! When you’re making your room block, ask the hotel salesperson about the welcome bags. Is there any fee associated with distribution? How will they be distributed? Via the reception desk or dropped in guest rooms? What do they do with any extra welcome bags?

Did you know that Pop Color Events can help with welcome bags for your out of town guests? Contact us for more details!

Gabriela’s Globally Inspired Bat Mitzvah at VisArts in Rockville

I had a blast working Gabriela’s family for her globally inspired travel-themed Bat Mitzvah party at VisArts in Rockville. Her family wanted a rustic, vintage look that still felt fresh and feminine. Gabriela loves books and loves to travel, so we worked with DaVinci to combine everything into one incredible look. Not only did VisArts look amazing, but the family and their guests arrived ready to party. If you want even more images of the special day, check out the full portfolio.

Gabriela Murray's bat mitzvah portraits at Temple Sinai in Washington D.C. and party at VisArts in Rockville, MD on Saturday, December 9, 2017.

For her candle lighting, Gabriela used Moroccan-style lanterns.

Directional signage, logo and globe centerpieces for Gabriela's global, vintage travel Bat Mitzvah party at VisArts in Rockville, Maryland | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Michael Temchine Photography

Guest sat at farm tables which were filled with globes, books, flowers and greenery. Gabriela’s dad handmade the incredible directional sign which included many places special to the family and their guests.

Barrel high tops, flowers and globe centerpieces for Gabriela's global, vintage travel Bat Mitzvah party at VisArts in Rockville, Maryland | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Michael Temchine Photography

Guests also sat at wine barrels with a glass top decorated with flower and globes.

Vintage suitcases with flowers and passport centerpieces for Gabriela's global, vintage travel Bat Mitzvah party at VisArts in Rockville, Maryland | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Michael Temchine Photography

Each centerpiece was a little bit different. These centerpieces included a vintage suitcase with floral, moss and a passport.

Make your own s'mores for Gabriela's global, vintage travel Bat Mitzvah party at VisArts in Rockville, Maryland | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Michael Temchine Photography

The evening finished up with lots of treats to feed Gabriela’s sweet tooth including make your own s’mores. Delish!

It was a pleasure to work with this family for Gabriela’s Bat Mitzvah party and they were pretty happy too:

“Brynne made this process feel very manageable and methodical.  She was also never stressed out and rolled with many of our crazy questions and ideas in a very patient and open-minded way.   She was ready to work with any eventuality that came up. We had some last minute switches on the day of the event and she was unflappable with letting us know she would take care of things. I could really enjoy the party because I knew Brynne had everything under control.”
– Gabriela’s Mom

Thanks to the awesome vendors who helped make it happen and mazel tov to Gabriela and her family!

Photographer:  Michael Temchine Photography
Venue: VisArts (Rockville, MD)
Entertainment: Washington Talent
Centerpieces/Lounge: DaVinci
Catering: Catering by Seasons
Invitations: Event Prints

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