Why You Need Partial Planning Help for Your Bar or Bat Mitzvah

Partial Planning clients for Bar or Bat Mitzvahs want to be hands on but have help along the way when event planning | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

I offer three levels of service for Bar or Bat Mitzvah planning because I’ve found that each meets the needs of a different sort of client. I love working with Partial Planning clients because it really is a collaborative experience. Clients who are ideal for a partial planning package:

Know that they don’t know

These clients are smart cookies! They know that there is a lot that they don’t know about planning a Bar or Bat Mitzvah party and want guidance along the way. They see value in hiring someone who is an expert in planning, since they are often experts in their line of work. They are questioners and seek to get information to make sure they are making good choices.

Are short on time

Let’s face it. Everyone in the DC-area seems to have a demanding job and these clients are no different. Planning a Bar or Bat Mitzvah party take HOURS. They don’t want to spend their free time researching every last vendor, contacting them, asking questions and then worrying that the perfect vendor isn’t even on their radar. They understand the importance of relationships and how a planner’s vendor relationships are a huge time saver. A planner will act as a matchmaker to find the perfect vendor for each client’s unique needs. Especially if you are working with specific needs that limit your options–need a venue for 300 people or a Kosher caterer or a mechanical bull, a planner knows exactly where to start looking.

Want to be hands on

Despite being short on time, partial planning clients want to be involved in making decisions for their event. They want to have a personal relationship with the vendors and feel comfortable with their decisions. They may be a little Type-A (don’t worry, I am too!), so they aren’t ready to fully give up control of their planning process, but still want to make sure that they’re doing things right.

Need help staying on track

See short on time above. There are so many details that are part of the party, that these clients want to make sure that planning is on schedule, everything is covered and nothing gets overlooked. Partial planning clients love reminders, check ins and someone to act as a sounding board for all of their questions along the way. And there are often many questions!

Are looking for creativity and inspiration

Often these clients tell me that they have difficulty visualizing how it will all come together. A partial planner will help to figure out the vision and make sure the client can see it too. This may be through verbal descriptions, photos, design boards, timelines, floor plans and more. Planners have the resources and experience to translate your wants into something unique, creative and just so you.

Want to be able to enjoy themselves at their party

There’s something special about having worked with a planner for 6+ months. They know you, you know them and you trust that they’ll be able to handle anything that arises. That trust leaves you free to enjoy your party and not have to worry about a thing.

In Conclusion

A partial planner for your child’s Bar or Bat Mitzvah will allow you to feel confident that you are making the best decisions for your family, that your planning is on track and that you’ll have an amazing party!

Think that partial planning might be right for you? Contact me for a free consultation

Need a Hotel Room Block for Your Bar or Bat Mitzvah?

Tips, tricks and questions to ask when reserving a hotel room block for out of town guests at your child's Bar or Bat Mitzvah. | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA
Nowadays many families live far away from extended family and this often requires travel for a Bar or Bat Mitzvah celebration. One way to be a good host is to offer a room block for your out of town guests.

Where to start with your room block

You’ll want to block the hotel room before you send out a save the date (if you’re planning doing one), so you can give guests plenty of time to book their hotel rooms. Generally, this is around a year or so out, but can certainly be closer to the event date if you aren’t planning on sending a save the date. Ideally, the hotel will be convenient to your temple or party venue. If you have a lot of guests who are shomer Shabbat, being closer to the temple is obviously preferable. Sometimes temples or venues have preferred relationships with hotels which may help you get a better rate for your guests, so make sure to ask. Also, if you’re interested in hosting a Sunday brunch at the hotel, this is a good thing to mention to the hotel up front as it also could help with pricing.

When you call the hotel, ask to be connected to the sales office about a room block.

How do I know how many rooms to block?

Unfortunately, there’s no one size fits all formula that works in all situations. People can be so variable and you know your guests the best. I recommend looking at your guest list to see who is from out of town and how many of them you realistically think will attend, then block for that number. It really is a guessing game! Some hotels will only allow you to block a certain number of rooms and then will give the block more rooms if you’re getting close to filling it. Definitely check to see the max number of rooms they will allow to be part of your block and confirm that they’ll let you add in more rooms if needed.

Courtesy vs. guaranteed block and cutoff dates

Generally, you’ll need to have at least 10 room nights (which could mean 5 rooms for Friday night and 5 rooms for Saturday night) for them to create a block for you. As far as the rooms, you’ll want to request a courtesy block of rooms vs a guaranteed block of rooms, if possible. This means that you are not financially responsible if not all of the rooms are booked by the cutoff date (the date when the block of rooms will be released to the general population) vs. a guaranteed block, where you’d be required to pay for rooms if not enough guests book.

And speaking of that cutoff date, make sure to communicate it to your guests! Before you sign anything, double check that once they quote you a rate for rooms it is actually a better price than what is being offered online (go to the website for the hotel chain and a site like Travelocity.com). If prices are expensive or you have a lot of guests, you could always have blocks at multiple hotels.

Check with the hotel and nudge those slow relatives to make their reservation before the cutoff.

Bonus Tips

Another thing to keep in mind is if there is anything in it for you.  If you book a certain number of rooms can you get rewards for their guest rewards program or is there a complimentary guest room that your family could use? Is there a possibility of having a complimentary hospitality suite for your guests? Will they waive fees for gift bag distribution (or is it complimentary, to begin with)? These are called concessions and the more you get, the better it is for you!

Need help with negotiating with a hotel? Pop Color Events can help!

Adding social action to your Mitzvah party

Many families include a social action, tzedakah or mitzvah component into their Bar or Bat Mitzvah party. Here are ways to include charity in your celebration. | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

Many families, including a number that I’ve worked with, choose to include some sort of social action, tzedakah or mitzvah component into their party. I love when families really want to focus on the meaning of the Bar or Bat Mitzvah! There are so many different ways to include charity as part of your celebration. Here are a few examples and ideas:

Collect Donations

Lindsey collected book donations from her guests. She included a note in her invitation and asked guests to bring books to donate to a local charity. Boy, were her guests generous!

Book donations Mitzvah project at Lindsey's pink book themed Bat Mitzvah party at DoubleTree Bethesda | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Bradley Images Book donations Mitzvah project at Lindsey's pink book themed Bat Mitzvah party at DoubleTree Bethesda | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Bradley Images

Donations could be anything from food to toys to clothes. Select an organization that is important to your child or that fits with the event’s theme and ask your guests to help!

Donate Centerpieces

Lilly and her family got creative with their centerpieces and donated the food to a local charity. A note from Lilly let guests know more about the centerpieces and where they were going.

Bat Mitzvah Can Centerpieces at Temple Rodef Shalom in Falls Church, VA | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Alison Tremblay

In addition to collecting donations of books, Lindsey also donated books that were used in her centerpieces as table numbers and as the base for the balloons.

Balloon and book centerpieces at Lindsey's pink book themed Bat Mitzvah party at DoubleTree Bethesda | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Bradley Images

A local charity, I LOVE is Repeat Roses. They gather event flowers and donate them to senior citizens, hospice care patients and others who need a little bit of cheer. You need to contact them early as they can get very busy!

Make a Tzedakah (monetary) donation

Instead of or in addition to traditional favors, why not make a donation in honor of your guests. There are a few ways to do this; you can make a donation on behalf of your guests, you can help your guests to donate or have your child contribute a percentage of their gifts to a charity of their choosing.

If you make a donation on behalf of your guests, a framed photo or note at each place can let guests know. It’s wonderful when this note comes directly from your child to let them know why it is an important charity to them.

If you want to facilitate your guests making a donation, there are a number of websites that can help. One of my clients allowed their guests to select a charity to donate to through a company called TisBest. All of the adults received a gift card with instructions and were able to donate to a select group of charities.

If you want to help your child understand the true meaning of tzedakah, have them take some of the money that they receive as gifts and donate to a charity of their choosing. This allows them to make tzedakah part of their celebration and sets a great example for donating later in their lives.

Donate Food

Talk to your caterer to see what they do with the leftover food. Will they allow you to donate it to a local food bank?  Find a local food bank or food rescue operation at Feeding America.

Finally

Let your guests know! Raising awareness for wonderful charities is another way to help. Your guests will feel good knowing that, in some small way, they’ve contributed to a good cause and you’ll feel good that you’ve included a mitzvah and social action in your Bar or Bat Mitzvah celebration.

Need more social action ideas? Contact me and we can figure out how to keep the mitzvah in your child’s Bar or Bat Mitzvah.

Olivia’s Colorful Bat Mitzvah at Hyatt Regency Dulles

Olivia and her family were just about the sweetest folks you could imagine (plus they had a major sweet tooth… check out the candy bar!). They chose a colorful palate that encouraged guests to “Liv it up” at the Hyatt Regency Dulles. I love the jewel tones, tassels, oversized balloons and color, color, color!

Olivia’s Dad made the escort card holder and the family made all of the colorful tasseled escort cards. With the balloon accents, that was such a statement piece and guests loved taking their photos in front!

Liv it Up tasseled balloon escort card holder at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios Liv it Up tasseled balloon escort card holder at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

Liv it Up tasseled balloon escort card holder at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

The logo was projected onto the wall.

Liv it Up logo at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

I love this color!

Liv it Up table number at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

The adult side of the room had different colored balloons with ribbon or tassels, plus intentionally mismatched napkins and chair sashes.

Liv it Up tassel balloon centerpieces at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

The kids sat at a horseshoe-shaped table with the same balloons, napkins and chair sashes as the adults.

Liv it Up tassel balloon centerpieces at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

There were 23 different types of candy at the candy bar, just the right number for my sweet tooth! Each glass jar was accented with colorful ribbon and a label.

Liv it Up candy bar buffet at Olivia's colorful, jewel-toned, balloon-filled Bat Mitzvah party at Hyatt Regency Dulles. Pink, purple, teal, turquoise and gold. | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Sweet Dreams Studios

Thanks to the awesome vendors who helped make it happen!

Photographer/Photo Booth: Sweet Dreams Studio
Venue: Hyatt Regency Dulles
MC: Unique Dreams/MC Justin 
Centerpieces: Festive Effects
Chair Covers/Napkins: Be Seated
Logo: FabuDesigns

Should I see a MC or DJ in action?

Selecting the right Bar or Bat Mitzvah MC/DJ is tough, but seeing them at someone else's party is a bad idea. Here's why and how to choose your MC/DJ. | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

It’s tempting to want to see a vendor in action, especially a band or MC/DJ before you hire them for your Mitzvah. After all, you want to ensure you’re picking the right one! But is it the right move to visit someone else’s party to see them? ABSOLUTELY NOT! I highly discourage clients from attending other events (that they were not invited to as guests) to see potential bands or DJ/MCs for their events. Why is that and how should you select your MC/DJ? Read on!

Random person at your event

I don’t trust vendors who allow you to essentially crash someone else’s party. I mean, would you want random people walking through your event? Or your DJ/MC’s attention being taken away from your event because they are trying to sell someone else on their services? I had this happen with a particular MC, who did not let my client or me know this was a possibility and had random people dressed in street clothes walking through their formal affair. They stuck out like a sore thumb and I had to ask them to leave. It was incredibly uncomfortable for everyone. And, needless to say, I do not recommend this MC to my clients.

You don’t know the host

Second, if you’re visiting a random person’s event, you don’t know the host family or the Mitzvah child at all. You have no idea what they’ve requested of their DJ/MC, so you’re not getting the full picture. At least with a friend recommendation, you know your friend’s personality and style which gives you slightly better insight as to whether you’d like a particular DJ/MC.

So how should you choose your band or DJ/MC?

A great and experienced DJ/MC is able to tailor your party to your family. If you go in with an understanding of the type of party you want and the needs of your guests, you’ll have a much easier time finding the right one. Do you want to the DJ/MC to focus on the kids and playing games with them? Do you want to have a solid balance of time when adults and kids are dancing? Does your crowd love to dance? Hate to dance? Think it through!

Then start looking at DJ company websites which often have bios or videos of their DJs and MCs in action. These allow you to get a feel for the style of the company before you reach out to talk to particular MCs.

Ultimately selecting the right DJ/MC is a gut check. You need to talk to a few to see if you and your child click with them. It’s a great idea to work with a company that represents multiple MCs so you can talk with a salesperson to see who might be the best fit. You can describe your child and your family to the salesperson and they can help you find the right one.

Looking for the right MC/DJ? Pop Color Events can help!

Food and Beverage Minimum for Bar Mitzvahs

What is a food and beverage minimum and why is it important for your Bar or Bat Mitzvah party planning? Tips, advice and tricks for your Mitzvah party f&b. | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

I recently spoke with a mom who was so pleased with herself for negotiating down her hotel’s food and beverage minimum. I didn’t want to burst her bubble, but I was concerned she didn’t really understand what she had negotiated. Sadly, I was right. I want to help you avoid making the same mistake!

So what is a food and beverage (f&b) minimum?

A food and beverage minimum is the amount you are required to spend on food and beverage to use a space. It rarely includes taxes, fees or gratuities. An f&b minimum often takes the place of a room rental fee or waives a room rental fee if you hit a certain number.

Why Is a food and beverage minimum important?

Where the mom got confused is that the actual amount of the minimum is not as relevant as how much the food on the menu costs. For instance, if you are able to negotiate a $7,500 food and beverage minimum for 100 people, but the cost for open bar and the type of plated meal you want will actually be $100 per person, having a low minimum doesn’t make a difference. In this scenario, you’re going to spend $10,000 (before taxes and fees) regardless of the minimum.

Having a high minimum and a low number of guests will ensure that they will have an incredibly nice meal unless you want to pay for food not consumed. What that means is, you have to pay the minimum. If you’re going to pay that amount regardless, you might as well have great food and beverage for your guests and get as close to the minimum as possible. If you don’t spend to the minimum, any leftover funds will be charged as a room rental fee. You will always pay the minimum!

More about minimums

Be sure to check what is included with the food and beverage minimum or a room rental fee. Does it include tables, chairs, linens, china, silverware, glassware…? Before you sign on the dotted line, also check to see prices on a menu or better yet, have them put together a sample menu for you. That will give you the best sense of how much the type of meal you’re looking for will cost and if you can hit the minimum.

There is a wide range of what food and beverage minimums can be. I’ve seen everything from $7,500 for a very suburban hotel property on an off-peak Saturday afternoon to $50,000 for a high-end hotel property on a Saturday night at a busy time of year.

Minimums are most common at hotels, banquet halls, restaurants or other venues with in-house catering. If you bring in your own caterer, you most likely won’t have a minimum at all.

So be sure to check not only what the minimum is, but how much the food on the menu costs. Those two factors will determine how much you’ll spend on food and beverage.

Looking for a great venue with (or without!) a food and beverage minimum? Pop Color Events can help!

Lexi’s Dog Bat Mitzvah Party at Westin Tysons Corner

I was so pleased with how everything turned out for Lexi’s purple, dog-themed Bat Mitzvah party at Westin Tysons Corner. Lexi’s mom put so much thought into all of the details and it really showed. Even though they were unable to physically attend the event, Lexi’s family dogs made an appearance in the decor. There were so many photos of the dogs and Lexi with her dogs used throughout the night! Below are just a few of my favorite photos from the Bat Mitzvah party. Maryland Photo/Video had so many great ones!

Guests started by choosing their sparkly dog bone escort cards telling them to “Sit.”

Escort cards/ Place cards at purple Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video

The kids loved lounging in their own area with this comfy and elegant furniture

Lounge furniture at purple Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/VideoEach of the tables had photos of Lexi’s dogs doing something adorable as the table “numbers.”

Table Number at Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video

The centerpieces were dogs made out of flowers. Each dog was totally unique and guests loved looking at each of the tables.

Floral dog centerpieces at Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/VideoFloral dog centerpieces at Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video Floral dog centerpieces at Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video Floral dog centerpieces at Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video

Lexi did a candle lighting ceremony with this beautiful arrangment.

Purple Candle lighting at Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video

Favors were pillows that had her logo on it (love that dot on the “i”!) that were then airbrushed with designs of the guests’ choice.

Pillow favors at purple Dog themed Bat Mitzvah Party at Westin Tysons Corner | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA | Photo by Maryland Photo/Video

It was a pleasure to work with this family for Lexi’s Bat Mitzvah party and they were pretty happy too:

I hired Brynne and Pop Color Events to help me with the day of my daughter’s Bat Mitzvah party. After working with a different event planner for my son’s Bar Mitzvah, I was skeptical and pretty negative on the help that I would actually receive. I was blown away by Brynne’s organization, assistance and calm demeanor during the week of finalizing details to the day of the event!  I had many details and personal “props” to display for my 200 guests. I filled two SUVs with materials for the party! Along with verbal reassurance that everything would go smoothly, what really helped me calm down and put the reigns in Pop Color’s hands was Brynne’s hands-on approach. She attended the meeting I had with the DJ, she attended the meeting I had with the venue sales and event managers, she assisted me with the unloading of my personal party items, and she spent hours making a detailed inventory list of everything to be sure she not only knew where everything was, but also the inventory was complete. Her actions, more than her words showed that she truly had the party under control. Whether you hire an event planner to help with all of the details or just would like help with the day events, make sure you ask these very important questions: 1) do you attend meetings with some of my vendors and if so, which vendors? 2) how do you organize and will you assist with whatever personal items I have for party (e.g., candlelighting poems, candy bar items, place cards, etc.) and 3) what time will you arrive the day of the party? If the answer to the first question is “no” or the answer to the last question is “an hour before the party begins”, find another planner!  Brynne with Pop Color Events is a complete service from start to finish that will allow you to truly enjoy your guests and the day you’ve spent months (or years) planning!
– Lexi’s Mom

Photographer: Maryland Photo/Video
Venue: Westin Tysons Corner
MC: Everything Entertainment/MC Noel
Green Screen: Everything Entertainment
Decor/Centerpieces: DaVinci Florist
Airbrush: Kaliq Airbrush

Pop Color Vendor: Goodshuffle

I had the pleasure of meeting Karen Gordon, VP, Growth of Goodshuffle and knew I had to introduce her and her company to you. They are making the event rental industry easier and more accessible for customers, starting in the DC market. They connect you with rental companies for everything you can imagine from moon bounces to vintage furniture to table linens. Here’s Karen to tell you more:

Event Rentals for your Bar or Bat Mitzvah with Goodshuffle | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA
How did you get started with Goodshuffle?

I met Goodshuffle co-founders, Andrew Garcia and Erik Dreyer, last October. They told me about their vision to completely modernize the event rentals industry and I was blown away. Having worked in both the tech and the events worlds, I loved the idea of fusing the two. I also knew how important but complicated event rentals were, and simplifying them seemed simply brilliant.

Event Rentals for your Bar or Bat Mitzvah with Goodshuffle | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VAWhat’s your favorite part of what you do?

I love knowing that we’re reducing headaches surrounding very important events. We make it so much easier to come up with ideas, compare prices, and make payments online. By eliminating the typical back and forth with quote after quote, we make it a seamless process for both the renter and the rental company.

What’s your pop color–that something special that makes you, you?

We’re a small team, but with a very broad mix of skills. We have tech, creative, events, and business expertise. Our common tie is that we’re all problem solvers. Even when someone calls us about something we don’t normally do, we usually try to help them find a solution.

Event Rentals for your Bar or Bat Mitzvah with Goodshuffle | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VAWhat’s your favorite moment of a Bar or Bat Mitzvah?

I love seeing both kids who are proud of themselves and their proud parents. At a Bar or Bat Mitzvah, you have a kid who completed something they’ve studied hard for, upheld a family tradition, and is becoming an adult in their religion. On the lighter side, they’re also throwing their first big event for all their loved ones! Between them and their family members, you see a lot of proud faces on that day.

Event Rentals for your Bar or Bat Mitzvah with Goodshuffle | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VAWhat questions should parents ask someone in your field?

We try to take away a lot of guess work in rentals. We have a tent calculator to know what size you need and a tablecloth calculator that shows exactly how your linens will look on any table. A lot of times people go with their gut, but I always think it’s safest to use the tools we provide and feel comfortable asking and double-checking before you end up with the wrong size or wrong item all together!

Need rentals for your event? Check out Goodshuffle and follow them everywhere: Facebook, Pinterest, Instagram, Twitter, LinkedIn and Google +.

What’s most important at your Mitzvah party?

What is most important in planning your child's Bar or Bat Mitzvah party? No matter what happens, your family and friends will make it special! | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

You’re going to be making a lot of decisions when it comes to your child’s Bar or Bat Mitzvah party, everything from what song should play during their entrance to the color of the napkins. And here’s the biggest secret of all– most of it doesn’t really matter at all to your guests, so you don’t need to sweat those small details. Seriously.

Yes, your guests want to have a good time. Yes, you want to make sure that they’re taken care of. But, your guests will never know the option you didn’t choose. They’ll never know if your Mitzvah party goes off schedule. They’ll never know if the MC played the wrong song or if the caterer forgot to put out menu signs or if the photobooth operator didn’t put the logo on the photos.

In the grand scheme of things, those little details are not important. As a planner, I do my very best to cover every contingency, to plan every detail, to understand your every preference and to communicate that to your vendors. There are so many moving pieces that sometimes one doesn’t go just right, but the party will keep rolling along. And despite our careful planning, something will probably go wrong. It will likely be something minor that only you and I will notice since we are so invested in the planning.

It’s hard to let go, but it’s so important to remember that this day is about being surrounded by your family and friends and all of the people who love you and your child. There are so few times to gather for a real celebration that focusing on the minor blips will take your enjoyment away from your guests. And your guests won’t realize that anything ever went wrong or that something was supposed to be different than what they experienced.

So relax, enjoy the party that you’ve worked so hard to plan and don’t worry about it. Focus on what is really important–the people you’re celebrating with!

Pop Color Vendor: Airbrush Unlimited Group

I’ve gotten to know Myrta Byrum of Airbrush Unlimited Group and she is just the sweetest. Her company employs so many talented artists (including her adult kids!) who are able to airbrush on any item you can imagine from skin to shirts to pillows. Here’s Myrta to tell you more.

Have Airbrush Unlimited Group provide unique airbrushed favors for your Bar or Bat Mitzvah | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

How did you get started with Airbrush Unlimited Group?

In 1999, I helped a friend with her airbrush business to fulfill a contract with the Raven’s Football organization. I LOVED doing the airbrushing and found I was creative with it. I knew this was something I wanted do more with, that’s how Airbrush Unlimited Group got started. I’m grateful for the introduction into this business early on.

What’s your favorite part of what you do?

Of course, I love how happy it makes folks, whether it be to the tattoo designs or the beautiful results of the blending airbrush colors on custom items. They always seem so very happy and that makes me happy. Being in Entertainment is almost always a happy experience, so it’s a great way to make a living.

Have Airbrush Unlimited Group provide unique airbrushed favors for your Bar or Bat Mitzvah | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

What’s your pop color– that something special that makes you, you?

I hear clients say that I’m easy to work with… and I try to be. Parents/planners have a lot to deal with as they plan these special Mitzvahs and I don’t add to their stress. Being reliable and responsive to inquiries or requests makes it easy too.

Have Airbrush Unlimited Group provide unique airbrushed favors for your Bar or Bat Mitzvah | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

What’s your favorite moment of a Bar or Bat Mitzvah?

I like to hear what the parents say about their kids… what they appreciate about them as they’ve grown thus far. I try NOT to take requests during this time and encourage guests to go listen and participate. It’s the reason for the event and it merits everyone’s attention. We have usually taken enough orders by then that it does not slow down the number we can accomplish and the purpose of our being there. Since our systems are whisper quiet, we can usually keep working without disrupting.

Of course, I also like to hear the hosts feedback on the quality of our work as we are doing it, but I understand they are busy and we are not the important factor, but I hope that what we contribute to the event, makes for a happy time at this important event. Also, the end of the night, we feel satisfied that we’ve been able to meet or exceed the expectations for our services, that is a good feeling.

Have Airbrush Unlimited Group provide unique airbrushed favors for your Bar or Bat Mitzvah | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

What questions should parents ask someone in your field?

Get references (if they didn’t already come referred). This is our specialty, so we are a great resource to inquire about ideas for airbrushed favors; some of the unique things we can do besides t’s; and what our space requirements are; are all good questions. Also, ask if there are any others services we provide. Often companies that have been around awhile do expand based on client demand and combining services with one company usually results in some cost savings.

Need awesome airbrushed items for your Mitzvah? Check out Airbrush Unlimited Group’s website or see their most recent work on their Instagram or Facebook.

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