First, you need something to put all of the stuff in! Gable boxes, gift bags, custom tote bags, baskets… Find something in the event’s colors scheme and then get going. Items that are made of paper can be customized with stickers (like the one below) or stamps to include the Mitzvah logo.
The items you choose to go inside the welcome bags should all fit with the thought, how can I best take care of my guests who are out of town? When you are traveling, what do *you* like to have? Typical items include bottles of water, snacks, toiletries, and something local to the area. That something local could be anything from regional favorite foods to maps of local attractions to tourist-type souvenirs. It’s also nice to include some sort of welcome note with an itinerary of the weekend’s events including addresses to any of the locations. Get creative! Is there anything that can be on-brand and fit the weekend’s theme? Things like do not disturb door hangers, coffee tumblers, inflatable sports balls, flashlights… the list is endless!
Don’t forget about the logistics! When you’re making your room block, ask the hotel salesperson about the welcome bags. Is there any fee associated with distribution? How will they be distributed? Via the reception desk or dropped in guest rooms? What do they do with any extra welcome bags?