Your planner, venue or caterer should put together a comprehensive floor plan for your Mitzvah event space including guest table placement. Ideally, they’ll also assign numbers to each of the tables too. However, it is up to you to place guests at tables and situate those tables within the room. This can be trickier than it sounds.
Notice the floor plan has both table numbers (on top of each table) and guest counts (floating to the upper left of each table).
Every venue is a little bit different but you’ll want to strategically think about table positions and your floor plan will be very helpful for this. For example, consider which groups should be seated:
- Close to or far from the dance floor (ie easiest dance floor access and best view if there is a montage)
- Closest or farthest away to the DJ’s speakers (ie loudest or quietest location in the room)
- Next to or far away from the bar (there’s always someone…)
- Next to or far away from the buffet or food stations
Other things you may want to consider:
- Where you (the hosts) want to be seated. You’re paying for this! Make sure you have the best seats in the house!
- The age of your guests. You’ll likely want to seat your youngest guests closer to the dance floor.
- If there are guests with mobility issues or a wheelchair or walker, consider how easily they will be able to access their table.
- If there are any unique quirks to your space–columns or anything that will obstruct views.
- The size of the tables 5′ rounds seat 8-10 people, 5.5′ rounds seat 9-11 people and 6′ rounds seat 10-12 people. Note that the first number is comfortable for guests and the last number starts to feel cozy.
Once you put together your table assignments, you’ll then assign those guests to a table number which will be placed within the room based on your floor plan. Your onsite team should be able to confirm the number of chairs and settings at each table is correct on the day of your event just like in the floor plan above.