Assigning tables? It’s time to decide: escort cards or seating chart? Both are super helpful tools for guiding guests to their seats, but each has its perks. Let’s break it down in a way that’s easy so you can figure out which one works best for your event—and your vibe. You likely are not going to want place cards, those are at each place at the table to assign guests to seats. You want to assign your guests to tables and then they can decide where to sit from there. Sometimes these are also called seating cards, table charts, table assignments or similar.
Seating Charts: Sleek and Straightforward
If you’re a fan of simplicity and a clean, polished look, a seating chart might be calling your name. Typically displayed near the entrance of your venue, a seating chart lists all your guests and tells them exactly where they’re sitting. No fuss, no frills—unless, of course, you want there to be.
You can go big and bold with your seating chart design. Think:
- Mirror magic: Use a framed mirror with hand-lettered names.
- Custom artwork: Incorporate illustrations or patterns that match your event theme.
- Interactive fun: Have the names printed on pieces guests can take, like a bookmark or mini keepsake.
The catch? Seating charts aren’t exactly friendly to last-minute changes. If someone cancels the morning of your event (or surprises you with a plus-one), reprinting or redoing the chart can be a headache.
Escort Cards: Fun and Flexible
Now, let’s talk escort cards. These little cards double as practical tools and creative décor. Escort cards typically have your guest’s name and table number on them, and the possibilities for how you display them are endless.
Some of our favorite ideas:
- Attach them to mini potted plants or succulents (bonus: built-in favors!).
- Hang them on a decorative wall or ribbon display.
- Stick them in desserts or other sweet treats—like macarons or cupcakes.
Escort cards also shine when you’ve got pre-selected plated meals for guests. By adding a small symbol or color code (subtle but clear), you can signal to the waitstaff who’s getting the chicken and who’s getting the fish. Plus, they’re super easy to tweak if plans change at the last minute. Need to add a card or swap one out? No problem!
Do You Have to Choose One?
Good news: You don’t! Combining both options can be a great middle ground. Try incorporating escort cards into a seating chart display, like having names attached to a design board or wall.
The Big Picture
At the end of the day, there’s no right or wrong answer. Whether you go with a seating chart or escort cards, choose what fits your style, your event needs, and your guest list. Want sleek and modern? A seating chart might be the winner. Need flexibility (and maybe a little flair)? Escort cards have your back. Or get creative and mix the two—it’s your party, after all!
And don’t forget: Whatever you choose, the design is where you can let your personality and theme shine. So go ahead and have fun with it. Your guests will love it, no matter what.
