Month: January 2016

6 Reasons Why You Need a Month Of Coordinator for Your Mitzvah

6 Reasons You Need A Month Of Coordinator For Your Mitzvah | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

You’ve done the heavy lifting. You’ve found the venue. You’ve found all of your vendors. You’ve selected the menu. You’ve sent the invitation and are gathering RSVPs. And you’re starting to get very excited for your child’s Mitzvah. It’s all happening! But you have a sinking feeling that there’s something you’re missing. You realize that you don’t know what you don’t know and can’t ask the questions that you don’t know to ask. You feel like you must be missing something. Here’s where a Month Of Coordinator party planner comes in to save the day!

About four to six weeks prior s/he will:

1. Check in to make sure you’ve done everything right

You’ll provide all of your event’s contracts to your coordinator and then s/he will have a million questions. S/he will evaluate where you are and help you figure out the final to-dos. S/he will also be there during the contracted period to answer all of the questions you have (and probably some you didn’t know you had!).

2. Help to create a schedule for the party

From the time the first vendor arrives to the time the last vendor leaves and everything in between, a Month Of Coordinator will help to figure out when things need to happen to keep the party moving. How long will it take everyone to eat dinner? How long will it take everyone to move from the cocktail hour location to the party room? When is the right time to show the montage or have the mother/son dance? S/he will work with your DJ, entertainment and caterer to ensure everyone has enough time to do their part of the party right.

3. Help create a floor plan for the party

The Month Of Coordinator will work with your venue or caterer to create a floor plan that makes sense for the flow of your party. Is there enough space between guest tables for waitstaff to get by? Is the DJ positioned near an electrical outlet? How far is the photo booth from the dance floor?

4. Coordinate with vendors

The month before the party is when your vendors will have the most questions. They’ll need to know about the schedule, floor plan and a host of other logistical items. Where do the vendors load in their equipment? How far is the loading dock from your event space? Is there even a loading dock? Do you really want to deal with those questions while you’re dealing with final Mitzvah rehearsals and last minute tutoring?

5. Help with event setup and breakdown

You can’t help set up, you’ll either be in Shabbat services or enjoying time with family and friends. Who is going to make sure that each centerpiece is on the correct table? Or that the escort cards are placed in the right order? Or that the exact seat your child requests is reserved for them? At the end of the night, after a long, LONG day, will you really want to stay to make sure the venue is left in broom clean condition? Who will pack up your gifts early in the night, to ensure nothing gets swiped? As part of my package, I give you gifts and cards and anything else that can be packed up early in the night, if you choose, you can leave before breakdown up ends so you can go home to crash. My assistant(s) and I get there as early as needed and stay as late as needed.

6. Allow you to be a guest at your event

And finally, the most important. Family and friends have traveled from near and far to be with you for your child’s special day. Don’t you want to spend time catching up, dancing, eating and drinking with them? My guess is you’d much rather do that than check in with vendors or keep an eye on your watch to make sure the hora is happening when scheduled. You be a guest rather than a party planner, and let your coordinator handle all of the details behind the scenes.

Final Thoughts

There are a lot of things to think about immediately leading up to your Mitzvah and having a Month of Coordinator will help make the process as stress-free as possible. I’ll leave you with a testimonial from an awesome Month Of Mom that I worked with, which I think perfectly captures the benefits of Month Of coordination.

I didn’t know it was possible to hire an event coordinator to just get you across the finish line in the month before the event – and that was EXACTLY what I needed. I honestly don’t know how I could have survived the last month without Brynne’s help. I tend to be a “control freak,” but recognized that I would be better off letting Brynne take the wheel. She was beyond conscientious – thinking of things I would not have thought of. She helped me make my vision a reality. Everything was ready by Thursday night and delivered to the venue by Friday afternoon. I was able to relax and enjoy time with family on Friday night, get a good night’s sleep, and just focus on enjoying the Bar Mitzvah experience without worry. I feel like it was a 100% success, due in no small part to Brynne’s help. For the very reasonable price, it was worth every penny! – Josh’s Mom

Interested in learning more about my Month of Coordination package? Contact me!

Start Your Week With a Pop: Mitzvah Links for the Week of January 25

Start Your Week With A Pop! Mitzvah Links | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

Hope all you east coasters are staying warm and safe out there! Here are a few Mitzvah, Jewish and/or family-related links to start your week with a pop!

Photo booths are SO popular. Here are some unique spins on the photo booth via Mitzvah Market.

Will you throw candy during your Bar or Bat Mitzvah service?

Don’t make these event planning mistakes.

How should you organize the photos for your montage?

Wonderful lounge furniture inspiration.

Planning a Mitzvah for a special needs child?

Have a link you’d like featured in a future Start Your Week With A Pop? Contact Brynne!

Preview: Hannah’s Bat Mitzvah at Beth Ami in Rockville, MD

I was lucky enough to work with Hannah and her amazing parents for her Opening Night Bat Mitzvah on January 9 at Beth Ami in Rockville, MD. The family worked incredibly hard to put together a ton of details big and small to make the event truly a night to remember. Here are some preview photos that my event assistant took. Antonia, I can’t say it enough but you rock! I’ll have photos from our professional photographer to share soon and I can’t wait!

Thanks to Innovative Party Planners, Corporate Sports and Single Stone Studios for their assistance with the items pictured below.

Marquee Lights for Hannah's Opening Night Broadway Bat Mitzvah at Beth Ami in Rockville, MD | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

Hannah’s name in lights was the focal point of the DJ booth.

Hannah's Opening Night Broadway Bat Mitzvah at Beth Ami in Rockville, MD | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

Each table was a different Broadway show and guests were “ticketed” for their table. Hannah’s parents spent hours getting those marquee bulbs ready for showtime.

Hannah's Opening Night Broadway Bat Mitzvah Centerpieces at Beth Ami in Rockville, MD | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

Fancy boas and sparkly hats served as the base for each playbill centerpiece.

Hannah's Opening Night Broadway Bat Mitzvah T-shirt Favors at Beth Ami in Rockville, MD | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

Each of Hannah’s friends left with a long sleeved t-shirt to remember her Opening Night.

Hannah's Opening Night Broadway Bat Mitzvah Logo Sign In Board at Beth Ami in Rockville, MD | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

Hannah’s logo was used in various places throughout the night.

Hannah's Opening Night Broadway Bat Mitzvah Star Marquee Light at Beth Ami in Rockville, MD | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

Hannah was the star on her opening night!

Thanks to Hannah’s family for all of their hard work. It was a pleasure working with you and everything came together beautifully for a night filled with lights and stars.

How To Create a Shot List for Your Bar or Bat Mitzvah Photographer

How to create a shot list for your Bar or Bat Mitzvah Photographer | Tips for getting amazing photos | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in MD, DC & VA

I always recommend for my clients to create a shot list for their photographer. The goal is not to micromanage your photographer, but rather to let them know what images are most important to you. Here’s how to do it right:

Know What’s Included

Be sure to read your contract carefully. Will your photographer be at the party the entire time or just the first few hours? Will you have a family portrait session in the sanctuary? When will that photo session be? Will you want special photos of just your child to use a decor at your party?

Know Your Photographer

When you selected your photographer, you should have looked at his or her portfolio. From there you’ll get a sense of the type of photos he or she takes. There are the “gimme shots”–posed photos of your family with the Torah in front of the ark, your child lifted up in a chair during the hora, relatives doing the challah blessing, a group shot of all of your child’s friends, etc. that you should always see in their portfolio. These are the shots that they don’t have to be reminded of unless you don’t see them in the portfolio or your photographer has no experience with Bar or Bat Mitzvahs.

Have a List of Family Groupings

Your photographer doesn’t know who the most important people to you are, so it’s always helpful to give them a list of the family groupings that you’d like captured. There are so few occasions when you have all of your family together in one place with a professional photographer, so take advantage of it! List the name of the people and their relationship to your child. For instance:

  • Mitzvah child, sibling + paternal grandparents (Anita and Harry Rosenberg)
  • Mitzvah child, sibling + aunt, uncle and cousins (Rona and Barry, Tracey and David Weiss)
  • And so on

While it’s tempting to include a list of every possible combination (Mitzvah child alone with grandparents, Mitzvah child with sibling and grandparents, Mitzvah child nuclear family and grandparents…), keep in mind how much time you have for photos and be judicious. If these posed photos are happening during the cocktail hour and you want to attend the cocktail hour, talk this through with your photographer and Mitzvah planner and see what they realistically think you can get through.

Let Them Know The Important Details

Your photographer isn’t a mind reader. If there are details that are important to you, let them know! For instance, if you spent hours gluing teeny embellishments onto escort cards, you’ll probably want to let them know you want close ups. Are there sentimental details that you want to remember? Something like a tallit that every person in your family has worn for his or her Bar or Bat Mitzvah? Will you want photos of paper goods like invitations, menu cards or programs? If so, make sure you give a pristine version to your planner or photographer to make sure they get photographed.

What’s the Difference Between a Mitzvah DJ and MC

What's the difference between a Bar/Bat Mitzvah DJ and MC? | Pop Color Events | Adding a pop of color to Bar & Bat Mitzvahs in DC, MD & VA

There is a huge difference between a Mitzvah DJ and Mitzvah MC and I must admit that I use the two interchangeably when I probably shouldn’t. (New year’s resolution: do better at this!). Generally, when you get a package, you’re hiring both a DJ and an MC. Let’s go through the differences.

Mitzvah DJ

A Mitzvah DJ is your disc jockey, the expert in music. He or she should have a wide range of musical knowledge from the oldies that will get grandparents up and dancing to the newest and most hip music that the kids want to hear. Your DJ should know which songs will get people on the dance floor and the pacing of the music throughout the party. They are usually behind a table and rarely make it onto the dance floor.

Mitzvah MC

A Mitzvah MC is your master of ceremonies or the face of your party. He or she is leading the group throughout the party to keep everything on schedule. Your MC will be on the dance floor leading games, engaging with guests and keeping the energy up. They will work in conjunction with the DJ to make sure the right music is being played for each event happening through the night. They’ll make sure the right people are on the dance floor for the motzi, get everyone out of their seats for the hora and will simply bring the fun. Generally, your MC is the person who you’ll meet with ahead of time to go through special requests, your timeline and set expectations for the kind of party you’d like.

Why do I need both?

Simply stated, a Bar or Bat Mitzvah is a fast paced event with different age cohorts with different needs. In order for your party to go smoothly, dividing the responsibility of playing the music and engaging the crowd, allows for both the MC and the DJ to focus on their part of the party leading to a better party overall.

Don’t forget about dancers!

Depending on the number of kids you’ll have, anywhere between 1-4 dancers is appropriate. As a 12 or 13-year-old (heck, sometimes even as an adult!), it’s intimidating to get on an empty dance floor. Alongside your MC, dancers help to engage the kids, motivate them to dance and show them the latest dance moves. They make sure all of the kids are included, encourage them to get out of their seats and show them rules to games. If there’s an odd number of kids, they’ll be a partner in a game, so no one feels left out.

Start Your 2016 With a Pop: Mitzvah Links to Start Your Year Off Right

Start Your Week With A Pop! Mitzvah Links | Pop Color Events | Adding a Pop of Color to Bar & Bat Mitzvahs in DC, MD & VA

A few Mitzvah, Jewish and/or family-related links to start your week with a pop!

Welcome back and welcome 2016! Things have been quiet and relaxing to end 2015, but I’m starting the year off with a Bat Mitzvah this weekend. Hope you rang in the new year in style and here are some links to start your week with a pop.

DIYing your planning? Don’t forget this critical step via Party Favorites.

Here are some great escort cards ideas and displays from Mitzvah Market.

Let them eat cake! United With Love posts some gorgeous cakes that could work for your Mitzvah, too!

Event trends for 2016. Will you incorporate any of these into your event?

Have a link you’d like featured in a future Start Your Week With A Pop? Contact Brynne!

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